Records

(a) Decision letters (hearing outcome, sanctions and appeals) of all disciplinary matters, including University Housing and Greek Affairs, will be maintained in the Office of Student Conduct and Conflict Resolution.

(b) Complete disciplinary records of University Housing Student Conduct matters will be maintained in University Housing.

(c) Complete disciplinary records of Greek Affairs judicial matters will be maintained in the Office of Greek Affairs.

(d) Complete disciplinary records of student organizations or clubs will be maintained in the Office of Student Conduct and Conflict Resolution.

(e) The release of student disciplinary records will be governed by applicable federal and state laws regarding the privacy of educational records.

(f) In accordance with the FIU Alcohol and Substance Abuse Parent/ Guardian Notification Policy, the University may notify the parents or guardians of students, under age 21, who violate the FIU Student Code of Conduct Alcohol and Drug Policies.

(g) The Office of Student Conduct and Conflict Resolution will place a Student Conduct hold on the records and registration of any student who fails to respond to a Student Conduct notice. Any pending Student Conduct matters must be resolved prior to a student’s graduation. No student will be allowed to graduate, receive grades or have transcripts released until pending Student Conduct matter(s) are resolved.

(h) The address on file with the University Registrar’s Office will be used for all disciplinary notices sent to the student.

(i) Student conduct files are kept for seven (7) years from the ending date of the last term in which the student was enrolled.  However, in the case of expulsion or suspension the files shall be permanently retained.

(j) Expulsion will be noted permanently on a student’s academic transcript.  Suspension will be noted on the student’s transcript during the period of suspension.

(k) Students may have access to the information in their Student Conduct file by submitting a written request to the Director of Student Conduct and Conflict Resolution or designee. The access will be provided in accordance with federal and state laws regarding the privacy of educational records and University policy.  In the event that the University determines that duplication or transcription is feasible the Student will be responsible for any costs.