6.20 LIBRARY MATERIALS SELECTION

Effective: February 9, 1998

PURPOSE
To define the policies and procedures that govern the development and maintenance of library collections.

AUTHORITY/SOURCE
Provost and Vice President for Academic Affairs
Florida Board of Education
American Library Association Collection Development Guidelines

POLICY
The University Libraries will, within the resources available, build library collections to meet the instructional and research requirements of students and faculty. At the same time, available resources will be used to serve the needs of the Greater Miami and South Florida areas and to promote greater international understanding as appropriate.

The University Libraries are intended to be working collections of varied resources. The Libraries avoid unnecessary duplication of materials.

The selection of library resources is shared by library staff, faculty, and students, with the Assistant Director for Collection Management in the role of coordinator. Actual allocation of monies for continuing obligations and academic departments are made annually by the Director of University Libraries, with the advice of the Assistant Directors, library department heads, and the Faculty Senate Library Committee. Once allocations for the various funding categories have been set, the Assistant Director for Collection Management has the responsibility for spending the funds accordingly.

The selection of library materials is governed by the Library Collection Policy Statements which are written guides relating the building of library collections to specific University instructional and research needs. These policies are prepared, maintained, and revised by the Assistant Director for Collection Management in consultation with faculty.

PROCEDURE
Faculty requests are sent to the Library Fund Representative in each unit, who coordinates faculty orders. Then, they are submitted to the Assistant Director for Collection Management through inter-office or electronic mail.

Forms used include :
Library Request form (paper or electronic)
Serials Request form
Media Request form (paper or electronic)

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