16.18  GRADE ROLLS

Effective: May 11, 1998

PURPOSE
To establish a procedure for the faculty to assign a grade at the end of the term.

AUTHORITY/SOURCE
Provost and Vice President for Academic Affairs

POLICY
The Registrar's Office will produce the grade rolls after the deadline for late drops and withdrawals for the term and will distribute them to the Dean's offices.

PROCEDURE
Grade rolls are sorted by College/School and campus and distributed to the Dean's Office. A memorandum is included informing the Dean the date the grade rolls must be submitted to the Registrar's Office for processing at the end of the term.

Once received each faculty member should review each grade roll. Grades must only be assigned to students whose name appear on the grade roll. The following grades must not be assigned by the instructor: AU, DR, DP, DF, WP, WF, and WI. If assigning an Incomplete, a default grade must also be assigned. The grades should be marked in ink, but the bubbles must be filled in pencil. Instructors should follow the directions on the back of the grade roll.

The grade rolls should be submitted to the Dean's Office who will in turn submit them to the Registrar's Office. The grade roll must be in the Registrar's Office by the deadline. Grade rolls not submitted on time will not be processed. Students will then receive a "NR" grade. Change of grade forms must be submitted to change the "NR" to the grade that the student has earned.

If an incorrect type of grade is submitted, the student will be assigned an "NR" grade. A change of grade form for each student must be submitted to change the "NR" to the grade the student has earned. om instruction or the equivalent each week for an entire academic term.

Page last updated: April 11, 2002
Page Content: Kenneth Johnson