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16.05
ACCESS TO STUDENT EDUCATIONAL RECORDS
Effective: May 11, 1998
PURPOSE
To establish the University's policy on the release of the student's
educational information.
AUTHORITY/SOURCE
Florida Administrative Code
Provost and Vice President for Academic Affairs
Family Educational Rights and Privacy Act of 1974 (FERPA)
POLICY
The University will not release or permit access to educational records
and personally identifiable information kept on a student except as
otherwise permitted by law.
Cumulative Academic Records
are maintained by the University Registrar.
Personally identifiable
information contained in the student educational record shall be released,
or opened for inspection only to the student, or parents of dependent
students as defined by the IRS. The Registrar shall require the student,
or parents of the student, requesting access to or release of the records
to present proper identification. The request must be in writing and
signed by the student.
The following persons and
organizations are considered "university officials" and may
have access to personally identifiable information without the student's
prior consent:
a) faculty, administrators,
staff and consultants employed by the University or the Board of Regents
whose work involves:
1. performance of administrative tasks which relate
to students; or
2. performance of supervisory or instructional tasks
which relate to students;
3. performance of services which benefit students.
b) other persons who are
authorized by federal and state law and regulations to have access to
or receive
copies of such information.
DIRECTORY INFORMATION
The University may release and publish directory information regarding
its students. Directory information may include:
1. student's name, local
and permanent address and telephone number(s);
2. date and place of birth and sex;
3. student classification and major and minor fields of study;
4. participation in officially recognized activities and sports;
5. weight and height of members of athletic teams;
6. dates of attendance, degrees and awards received;
7. the most recent previous educational agency or institution attended
by the student; and
8. photographic image.
To prevent access to or
release of directory information, a student or the parents of a dependent
student, must so notify the Registrar in writing. Access to, or release
of directory information will be withheld until further written instruction
is received from the student, or the parents of a dependent student.
PROCEDURE
Request for release of information must be sent in writing to the University
Registrar.
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