FIU Libraries Merit Committee Draft Documents
Merit and Evaluation Review Committee
Minutes of Meeting
Wednesday, December 2, 1998
Present: Elaine Winske, John Radencich, Mirtha Hernandez, Patricia Iannuzzi, Toni Downs, Valerie Edwards.
1. Approval of Minutes
Minutes were approved with minor corrections
2. Report of Subcommittees
Group A : (Part 1) Job Assignment Forms -- Due to complications, group was unable to meet during this time. Rough draft presented by Mirtha. Recommended changes include making the document a job/position summary, using percentages to show major/primary responsibilities, clustering job descriptions to make percentages easier to assign. Sample job assignments will be drafted. Further action postponed to subcommittee.
Group B : (Part 2) Goal Setting and Self-Evaluation -- Rough draft presented. Changes included combining parts of current form to include responses to objectives for the current year and definitions of terms. The committee suggested making each year's document a report in and of itself rather than the current 'Annual Report' style. The wording for sections in the annual report should be similar to those used for the annual evaluation/performance review to make the documents more uniform.
Group C : (Part 3) Performance Review Form -- Rough draft presented. Draft included dividing the form into sections similar to the criteria used by the promotion committee - sections generalized for all ranks. The committee recommended drafting separate forms for each librarian rank. The wording for each review form would reflect what is expected of a librarian at that rank.
3. Discussion of proposed changes/options
Recommendations were made for adding a place on performance review form for special assignments, temporary assignments, and job leave. The possibility of having supplemental reviews (by individuals other than the direct supervisor) that would be taken into consideration for the performance review was mentioned. This suggestion was dismissed due to UFF Collective Bargaining Agreement that the annual evaluation is between the employee and supervisor.
Secondary drafts to be presented at next meeting.
Toni will seek an extension of the date for submitting our recommendations to Dr. Miller since it was the consensus of the group that we would be unable to review and revise the necessary forms and procedures within the time constraints of the initial charge to the committee. New deadline will be March 1.
4. Communication with Staff
Minutes for meetings will be placed on the library web pages. Documentation presented at the meetings will be placed in the administration office.
5. Old Business
6. New Business
Guidelines for merit evaluation -- who will do merit evaluation? Should a committee be formed for merit increases? Since it is the supervisor's role to evaluate the employees, the committee will discuss how the performance review is used in the merit evaluation process.
Drafts should be shared before the next meeting.
Next meeting is at the North Campus Library Conference Room, on January 5, 1999, 1:00 PM. Teams should be ready to present their work, proposals, and secondary drafts at that meeting.