Faculty Senate Library Committee Minutes of Meeting Friday, October 15, 1999

Present - Kenneth Furton, Chemistry; Marilys Nepomechic, Architecture; Joyce Fine, Education; Lori Gusman, Physical Therapy; Laurence Miller, Library; Salvador Miranda, Library; Sherry Carrillo, Library; Toni Downs, Library; Mayra Femandez-Bofill, Library; Heidi Lowry, Library; David Goldsmith, Library.

Absent - Peter Craumer, International Relations; Ronnie Silverbiatt, Business Administration; Michael Sullivan, Business Administration; David Chang, Subject Specialization; Sylvia Mergui, Electrical Engineering; Peter Gofee, Hospitality Management; Justin Peart, GSA; Patricia lannuzzi, Library; Alvallia Ellis, Nursing; Ellen Cohen, CUPA; Carlos Suris, Journalism.

1.) The Minutes of April 19 were approved. They are posted on the library web page.

2.) Director's Report: Dr. Laurence Miller

• Consideration is being given to eliminating Approval Plan room and creating a browsing area next to the Information desk on the second floor. This would get items received, cataloged, and on the shelves three weeks sooner.
• The Faculty Senate Library Fund received $37,500 into the Library materials purchasing endowment fund. There are 125 participating faculty members. The goal is $45,000. Membership to this fund is $300 and your name will appear on a Donor Wall being placed on both campuses. The donor wall will be placed inside the Faculty Room in the University Park Campus Library and in a Reading room at North Campus Library.
• New Latin American Information Services Librarian Catherine Marsieek starts on October 18,1999. She will also be working in an outreach mode for those in Latin American area studies.
• A new Music Librarian position has been established and is now being recruited.
• David Goldsmith recently was promoted to a new position at the University Park campus as Head of Resource Development supervising both the Acquisitions and Serials departments. He is also coordinating digitizing activities in the Libraries. This is to institutionalize the Libraries capability of dealing with digital materials.
• Patricia lannuzzi at University Park Campus is resigning and taking a position as Associate Director of Libraries at UC/Berkley. Sherry Crowther at North Campus has left and returned to Canada.
• There is new carpeting at North Campus and during the inconveniences going with the installation, the North Campus community had responded with great patience.

3.) Explanation of Funds: Salvador Miranda

• The budget increased by $154,000. This increase helped to cushion the IO% inflation rate in the price of subscriptions.
• Deadline reminders: February I" for Foreign Imprints March I" for Domestic Imprints.
• Approval Plan continues on the same level as last year and is reviewed yearly to see if any changes need to be made.
• The budget is a carbon copy as last years and Salvador has urged that it be spent quickly. A coordination of funds can be made between departments for extraordinarily expensive items.

4) Head of Resource Development: David Goldsmith

• Online order forms are being refined. A faculty page on the library home page is being created where requests are automatically being categorized. The accounts for faculty will be password protected.
• Communication with book vendors is taking place in order to allow book review and sci- tech database viewing made available through the web.
• Workshops on online ordering are being organized. Please see David Goldsmith for more information.
• A generic online request order form is already online. November IS is a target date to get the new system of online ordering up and running. Notification will be sent via email to all committee members.

5) Study Carrel Allocations: Mayra Femandez-Bofill

All departments have been taken care of regarding the allocation process and if any questions should arise please contact Mayra at ext. 2461.

6) SACS Self Study Process: Ken Furton

A draft version of the SACS self-study report including S. I - Library and Other Learning Resources) is available at http://www.fiu.edu/sacs/draft.htm the password is "panther". An updated version will be made available soon on the library home page.

7) Intellectual Freedom Principles for Academic Libraries: Dr. Laurence Miller

No objections were raised on the recommendation to the Faculty Senate for the ratification of the statement, "Intellectual Freedom Principles for Academic Libraries". It is not yet on the home page but plans are being made to have it put on.
The committee recommends Faculty Senate endorsement of "Intellectual Freedom Principles....."

8) Building use Policy Toni Downs

Created in order to control people and done quickly because of outside people causing disturbance. It is on the web and at the service desks.
The committee formally approves the Building use Policy.

9) Reserve Policies and Services: Sherry Carrillo

No major changes. It has incorporated the use of Electronic Reserves. The major change is with the process for copyright compliance and the Libraries' responsibility for following copyright procedures. The use of items being placed on electronic reserve is increasing by semester. A few weeks ago a project for scanning slides was begun. It is being scanned onto a reserve module on WebLuis. This is in conjunction with a professor in the Visual Arts Department.
The committee formally approves the Reserve Policies and Procedures.

10) Postponement:

Election of the committee chair.