Faculty Senate Library Committee Minutes of Meeting Friday, December 11, 1998

Present: Kenneth Furton, Chemistry; John Stuart, Architecture; Ronnie Silverblatt, Business Administration; Sylvia Mergui, Electrical Engineering, Nursing, CUPA, Journalism; Justin Peart, GSA; Patricia Iannuzzi, Laurence Miller, Salvador Miranda, Mayra Fernandez, Toni Downs, Library; Alvalia Ellis, Nursing; Carlos Suris, Journalism. Absent: Peter Craumer, International Relations; Michael Sullivan, Business Administration; Jo Gallagher, Joyce Fine, David Chang, Education; Lori Gusman, Dietetics & Nutrition; Peter Goffe, Hospitality Management; Sherry Carrillo, Library; Ellen Cohen, CUPA.

1. The Minutes were approved with corrections. They will be posted on the library web page.

2. Report from the Library - Dr. Miller

• Faculty Senate Library Fund - the library is still accepting contributions from faculty for an endowment for library materials. Sixty participants are currently enrolled. There will be a Faculty Library Room with donor wall designated within the library at University Park and an area with a similar donor wall at North Campus. The cost is $300.
• Dr. Miller sent an e-mail to all faculty announcing the Electronic Collection Online (ECO) trial for full text journals. Faculty are encouraged to try it and send comments.
• FSU is contemplating withdrawal from the Elsevier contract. We are in the process of negotiating a statewide contract for Elsevier that includes all institutions.
• $250,000 in funding is available for refurbishing the NC library. This funding came through the Panther Pride program.
• The Information Literacy Proposal was approved by the Faculty Senate. The document may be viewed at: http://www.fiu.edu/~library/ili/iliprop.html
• The task of furnishing the Green Library is still ongoing.
• We still await the relocation of several administrative units before the music listening area on the 5th floor and other areas can be completed.

3. Collection Management - Salvador Miranda

• The final deadline for monograph requests is March 1, 1999.
• The password and user name for the web-based LRF form is: uplib for University Park and nclib for North Campus.
• The forms are currently scripted to go to the library, but systems staff are revising them so that requests will go to the e-mail of the library representative.

4. Study Carrels - Mayra Fernandez

• The Library is enforcing the rules and regulations that were initially proposed by this committee.
• Architecture was omitted from the original allocation list for the carrels because they did not yet exist. They will now be added. Mayra will follow up with institutional research to identify the number of faculty so that the appropriate number of carrels will be allocated. This will affect the final number available to the other schools.
• Each college will decide how it wants to allocate the carrels for their faculty. Each department library representative should notify Mayra Fernandez about the distribution of the carrels.
• There have been no problems/grievances with current procedures for graduate students. There is a change in fee for replacement and lost keys to reflect actual cost.
• Graduate students may share carrels. Mayra will develop procedures.

5. SACS Self-study Process-Kenneth Furton

• Ken Furton is chairing the SACS Committee for the library and other areas of IRM. The Committee is in the process of revising the responses from the library and IRM. When the process is complete, the information will be posted on the web site. The draft version is currently posted. http://www.fiu.edu/~library/about/libcert.PDF

6. Other Business

• There was a request to distribute handouts prior to the meeting. This is especially important for picture tel. meetings when members at both campus locations need the documents.
• The performance of intercampus loan service is being monitored. Items should be delivered in two working days.
• There was a reminder that the electronic suggestion form is available on the library’s web page. Please use it to send comments to the library. http://www.fiu.edu/~library/services/sugg.html
• The graduate student representative thanked the library for extending the loan period for graduate students.
• Patricia Iannuzzi announced that an Information Literacy advisory Group will be appointed by the library. This group of faculty will work with the Library Information Literacy Committee on the implementation of the Information Literacy Proposal.
• Workshops for faculty are also available. Library representatives are encouraged to coordinate a workshop for their departments with Patricia Iannuzzi.
• The next meeting of the Faculty Senate Library Committee will be scheduled by e-mail.

Respectfully submitted,
Patricia Iannuzzi
Library