FIU Libraries Cataloging

Cataloging Procedures for Urban, Regional, and
Local Documents: Field by Field

FIXED FIELD
                                                      

D/CODE    s    (if there's a single publication date)
          m    (if there are multiple dates, eg. it's a multi-volume set 
               published over several years, then DT/1 has date of 1st 
               vol. and DT/2 has date of last vol. or if unknown 9999)
          q    (if date is in question, put earliest possible date in DT/1 
               such as 1990, 1900, etc. and latest possible date in DT/2.  
               Latest possible date may be guessed from looking at the 
               bibliographical references or simply use the current year)

DT/1           date of publication  (see above)

CONT           b  (if there is a bibliography)
               blank  (if there is no bibliography)

ILLUS          a  (if book is illustrated)
               b  (if book has maps)
               ab (if book has illustrations and maps)
               blank if no illustrations


VARIABLE FIELDS 
                                                 

035  --        (FMFIU)new urld nc yryrmmdd

043  --        n-us-fl

100  --        author or first author on title page (no editors)
               
               Indicators
               10  single last name (ex.: Smith, Jane)
               20  compound last name (ex.: Santo-Tomas, Julio)

               If the name has two initials put a space between them:  
               Jones, R. L.

          GIVE ADDITIONAL AUTHORS AND ALL EDITORS IN 700 FIELD
          BELOW

245 0-         title : #b subtitle / #c author.
               (There may not always be a subtitle)

               Second Indicator
               0  if title does not begin with an article
               2  if title begins with A
               3  if title begins with An
               4  if title begins with The

              The title page is transcribed exactly as it appears with 
              these variations:

              1. Capitalize the first word only.  All others are lower 
                  case unless it is a proper name.
              2. Do not put a space between initials in this field.
              3. Put a comma between the names of authors if 
                  there isn't an 'and' there.
                                     
246  3-       Varying Form of Title
              Transcribe cover titles, subtitles, or any form of the title 
              that you think a patron might try to search under here.  
              Omit all initial articles (the, a , an, etc.)       

260           Place : #b publisher, #c year of publication, Ex.: 
              260:  : Miami : #bDade Dept. of Motor Vehicles, #c 1994.
          
              Place - city name only for Miami and Ft. Lauderdale, for 
                   smaller cities add Fla.
                   ex. 260:  : Coral Gables, Fla. : #b
              Publisher - Transcribe in the order it appears on the t.p. 
                   or cover.  If the publisher's name appears in the 245 
                   field, then it can be shortened to The Dept., The
                   Bureau, etc.
              Date - examples: 1989, <1989?>, <198-?>, <19-->

              If any part of the 260 does not appear on the t.p. or cover, 
              enclose it in angle brackets
          
300           pages : #b illustrations ; #c height = 28 cm.
              Ex.:   iv, 26 p. : #b ill., maps ; #c 28 cm.

              1.  If pages are printed on only one side, then call them 
                  leaves instead of pages.   
              2.  If there are more than 3 sets of page numberings, 
                  300 :: 1 v.  (various pagings)
              3.  If the pages have no numbers,   
                  300:: 1 v. (unpaged)
                         
440           Series title ; #v v. X  (or use 490/1 and 830 for generic 
              titles like "working paper, Occasional paper, report, etc.")
               
500           Notes.  Put in quotes if taken from t.p. except for 
              "At head of title:" Examples:
                  "June 1984."
                  "April 1983, revised December 1983."
                   At head of title:  Office of Social Services.

504           Includes bibliographical references. 
              (If no bibliography, then delete line)

700  --       Additional authors or editors 
              (fill in indicators as in 100 field)

710 -0        Corporate name entries for authors/sponsoring bodies
          
              First indicator
              1 if the name begins with a geographical area followed by #b.
                 (ex.  710: 10:  Dade County (Fla.). #b School Board.)
              2 if the name appears directly
                 (ex. 710:20:Association of Dade County Teachers.)



COPY HOLDINGS RECORD
 STATUS h DT 03/08/96 AD none                                                   
 NOTES                                                                          
 001 1O CN |a uurl |b XFLA 201.005/2:H 43 1996               
     NOTES |a gift jf/ir                                                        
     ITEM RECORDS     1