Library Honors Faculty
Policy/Procedure - D R A F T Feb. 28, 2007
![[rainbow bar]](http://www.fiu.edu/graphics/rain.gif)
Associate Director gets list of faculty promoted and tenured in September. List is distributed to Green Library Acquisition and Cataloging and BBC Acquisitions/Cataloging.
All names are produced on bookplate at BBC; if multi-volume sets are ordered, each volume should get a bookplate.
Bookplates are sent to Cataloging (Ana Arteaga) at Green Library and to Cataloging (Eduardo Fojo) at Biscayne Bay.
Associate Director sends letter with copy of policy with instructions on how to access order form. All orders to be submitted no later than October 15th.
If library owns book, Acquisitions pulls book from shelf and gives to Cataloging. Then Cataloging (Ana at UP or Eduardo at BBC) will 1) insert bookplate, 2) add tickler LHF, 3) change item processing status to DI [=On Display], 4) add 500 note to catalog record*: Selected to honor (name) on the occasion of receiving [tenure/promotion or tenure and promotion] and 5) take or send the book to the Green Library office.
If book is located on the campus other than the faculty members home campus the book will be returned to the original campus after the display/event.
If the book must be ordered, Acquisitions will make sure that Cataloging (Ana) knows to add the tickler, LHF FY08, at the time of record creation.
Acquisition will order the books from Fund Code U10001.
When the books are received, Acquisitions will place a lavender slip in the book and give it to Cataloging (Ana) who will 1) insert bookplate, 2) set item processing status to DI [=On Display], 3) make sure that a cataloger catalogs the book on a priority basis, 4) make sure that labeling staff also give priority to labeling the book and 5) take the book to the Green Library office.
Books will not be shelved but will be kept in the Green Library office until display/event.
To be done:
Develop acquisitions form and post on web
Purchase bookplate paper, get GIF from printer (in process)
Decide where and what event should be
Decide where comments should reside both technical (what program and physical location)
Associate Director will type up in MS Word for 2007. Who should do it annually?
Work with Web Mistress to list recipients on Libraries' webpage. (Example: http://apps.libraries.psu.edu/ptrecog/about.cfm)
*Change 500 field to 541 if the field is added to the list of indexed fields.