Ephemeral Cities

 

Use this search to bring up our records:  LTQF fi lcn=EPC and k856=FI?

This search limits us to those EPC records created by FI.

 

[A similar search works for Milemarkers: LTQF fi loc=MILE and k856=MM?  With this search, you get one fewer hit than searching LTQF fi no=MILE.  The one extra record was created by UF for the series title:  Milemarkers |h [electronic resource] : |b linking Keys history.]

 

My understanding of the basic principle for cataloging these items is:  The QF record will be whatever format is appropriate for the original—monograph, serial, photograph or realia--and the 006 & 007 fields will bring out the electronic aspect of the item.

 

_______________________________________________

 

Workflow for Ephemeral Cities

 

If the item is visual material (photographs or realia), MFX will be used to create a brief MARC record which will be cleaned up and completed later by Cataloging.

 

If the item is textual—even if FIU does not own the text—Cataloging will create a record in NOTIS before the text is digitized.  If time permits, a fairly complete record will be created; if time is tight, a brief record will be created and, after digitization, the text will be returned to Cataloging so that the record can be completed.

 

Question: how are we going to handle and what is our responsibility for cataloging textual materials not scanned by us—that is, scanned by Anne and crew at Monroe Co. Pub. Lib.?

 

 

MARC fields for Ephemeral Cities

 

If the QF record was based on a record for a hard copy with an OCLC number, check the following fields:

 

010      Delete the 010 for the hard copy

 

019      Watch for 019 fields and delete them if found

 

035      Cut the 035 for the OCLC number and put it into a 776 field.         

Example: 776/1:1 : |c (Original) |w (OCoLC)50336842

 

035      Delete any other 035s that are no longer appropriate for the QF record.

 

040      Edit the 040 so that it reads FXG |c FXG.

 

049      Edit the 049 so that it reads FXGG.

 

050/90 Delete 050 or 090 - records in LTQF will not have call numbers.

_____________________________________________________________

 

If you are creating a Notis record from scratch, the command to start a book records is: ltqf new b

You have to fill in the fixed field and have some sort of author (1XX or 7XX).

 

Fixed field:

REPRO            (aka Form in OCLC): s

T/AUD             (aka, Audn in OCLC): [blank]

 

006

006    Add the 006 field to NOTIS by going to bottom of screen & keying in 006m and hit enter until done.

006    TYP m T/AUD [blank] CF/TYP d GOVT s

TYP m is for electronic

T/AUD is target audience

CF/TYP is Type of Computer File (File in Bib Formats) - “d” is for document; “c” is for photograph

GOVT s

 

NOTE: I don't believe 006 is used for realia.

 

007

007    Add the 007 field for Computer file to a Notis record, go to bottom of screen and key in 007c and hit enter until done; for a Photograph, key in 007k.

 

007    For computerization aspects: GMD c SMD r O/R ? COLOR c or g [see below] DIM n SOUND

GMD c is for computer file

SMD r is for remote

DIM n is for not applicable (dimensions)

NOTE: the O/R ? will remain

SOUND will remain blank

COLOR c = multicolored; g = gray scale

 

If we do any photographs [or realia?], we need TWO 007 fields.

 

007    For photographic aspects:  007 GMD k SMD h O/R ? COLOR ? BASE ? S/SUPP ?

GMD k is for Nonprojected Graphic

SMD h is for photoprint

 

Other variable fields:

035      For project group: Example: 035:: (DNX)EPC S FI 2004-08-18

            Tentative plan: We will change the S to P when the hotlink has been added; then change again to a C   

            when we upload to OCLC.  Also, even though we're double coding in 852, we will do an 035 for EPC 

            only.

 

035      FIPS code: Example: 035:: (snx)FIPS12087

 

043     should all have Florida subject headings, thus:  043:: n-us-fl

 

245      add $h [electronic resource]

 

520 2_ [Preferably we will be given text for this “scope & content” field; if not, we may or may not attempt to create text.]

 

535 1   This is the text we will use if material belongs to the Key West library:  535:1 : History Dept., May Hill Russell Library; |b 700 Fleming St., Key West, FL 33040.

 

If it is an item owned by a Key West resident and we have a signed consent form, we may enter the info in this field.

 

533    NOTE: If Monroe Co. does NOT own the material, just quit after the word "University":

533:: Electronic reproduction. |b [Florida] : |c State University System of Florida, PALMM Project, |d 2004. |f (Ephemeral cities) |f (Florida heritage collection) |n Mode of access: World Wide Web. |n System requirements: Internet connectivity; Web browser software; Adobe Acrobat Reader to view and print PDF files. |n Electronically reproduced by Florida International University from material owned by the Monroe County Public Library System, Key West, Florida.

 

539      for a monographic record: 539:: |a s |b 2004 |d flu |e n |g s

 

540    For rights statement, use this text:  540:: Internet distribution rights are extended by the owner of the original to PALMM for use in the Ephemeral Cities project. This image may not be commercially reproduced without permission.

 

598      10-digit file number starting with letters FI followed by 8 digits.  [In Milemarkers, this duplicated the file number found in 035 (IID) field but I think the MFX program adds the 035.]

 

650    LC subject headings may be entered in 650 _0 as usual.

 

650    Thesaurus for Graphic Materials I: Subject Terms (TGM I) terms may be entered in 650 _7.

            650: 7: [term] |2 lctgm

            For a list of terms, see:  http://www.loc.gov/rr/print/tgm1/

 

650    Art & Architecture Thesaurus (AAT) terms may also be entered in 650 _7.

            650: 7: [term] |2 aat

            For a list of terms, see:  http://www.getty.edu/research/conducting_research/vocabularies/aat/

 

651    This is the text we used for Milemarkers: 651: 7: |a Monroe |z 12087 |2 ceeus

 

653    This field may be used for uncontrolled subject terms.

 

655    Enter an appropriate Chenhall code:  655: 7: [term] |2 nmc

            For a list of terms, see:  http://www.uflib.ufl.edu/digital/collections/EphemeralCities/Chenhall.htm

 

710 Use this text if Monroe Co. owns item: 710:2 : |a May Hill Russell Library. |b History Dept.

 

710 Use this text if Monroe Co. owns item: 710:2 : |a Monroe County Public Library System.

 

710 Use this text: 710:2 : |a PALMM (Project)

 

752    Waiting to hear from UF colleagues as to whether to use this field or not.

 

776    Other physical formats -- Example: 776/1:1 : |c (Original) |w (OCoLC)50336827

 

830 _0 The official series statement is:  830: 0: Ephemeral cities.

 

830 _0 The official series statement is:  830: 0: Florida heritage collection.

 

852      Use this text: 852:: |b fhp |b epc

 

856      Use this text: 856:0 : $x inzprocess $z NOT YET AVAILABLE; in process for electronic access.