Springer publications

Gustavo will be the “point man” for all in-coming Springer publications. Aida will catalog the monographs that are currently on 2nd level shelf, and will put back on the "Springer Pub" shelf the ones that should be cataloged as a serial for John.

Gus will search Aleph to determine if the item should be cataloged as a serial or a monograph.

• Serials will tend to have generic titles, such as, Proceedings … Advances in ...
• Watch particularly for serial title changes and also workshops associated with conferences.
• If the item says that it is the First and that additional meetings will be held in the next 1-3 years, catalog as a serial; if plans for future meetings are indefinite or far in the future, catalog as a monograph.
• If unsure, ask John if the item should be cataloged as a serial or a monograph.

If a monograph, Gus will either catalog it himself or shelve it on the correct shelf for 2^nd or 3^rd level monographs.

If a serial and we already have a serial record in Aleph, he’ll pass the volume to Margarita to be added. Margarita will follow the pattern of the call numbers on previously checked in volumes.

NOTE: Added serial vols have to be "arrived" by Angela in Serials module.

If there is no serial record in Aleph, he’ll search OCLC for a serial record to export into Aleph.

• He’ll prepare a serial call number and check the number with John.*
• He’ll print out the Aleph record for John so that John can check the cataloging when time permits.
• And, he’ll add a TKR field that says: Springer for John

If there’s no serial record in OCLC, he’ll input a provisional record using the PROV-MEM.MRC (FIU01) template. As above:

• He’ll prepare a serial call number and check the number with John.*
• He’ll print out the Aleph record for John so that John can create an original OCLC record when time permits.
• And, he’ll add a TKR field that says: Springer for John

The finished volumes will be sent to labeling and subsequently to the shelves rather than holding them in cataloging for John.

Provisionals and new serial records brought into Aleph will be counted as Record Creation; John will count them as cataloged after he is done with them.

*Note on call numbers:

John says that in the past he has tried to include both the number of the conference and the date in the call number on the spine label.