Procedures to order barcodes

Cataloging Department is in charge of notifying Acquisitions Department to place order for barcodes for the Green Library (including the small ones used by Sound and Image) and for the BBC Library.

Although the Law Library orders their own barcodes, they use the same 3 1199 that we do. Consequently, when Law needs to order barcodes, they will ask Cataloging to generate the list to be sent to the vendor.*

Care must be taken to make sure that the numbering is NOT duplicated. A record is kept of the last order and the last barcode number on that order.

Cataloging Department will send a memo to Acquisitions Dept. stating our desire to order barcodes with the following information:

1. Amount of barcodes we need.

2. Type of barcodes to order.

3. ALEPH record number for payment (Aleph number 896379; old NOTIS# AES0415).

4. A file attached with the list of barcode numbers for the company to print. Click here to see how to create file.

Acquisitions Department will contact DATA2 Co. Business Development Manager (Kristin Gray email Kristin@data2.com ) for a price quote.

After the quote is received, they will mark down the amount of labels we need to order and send the order form with the payment info and the file with the barcode number attached to DATA2 through fax (Kristin Gray, fax number 925-603-1213).

When the order is received by Acquisitions Dept. they will contact Ana in Cataloging Dept. to verify the order was received correctly. Ana will check that the first barcode number is correct and that we do not have any duplicates.

*The Law library will call or email Ana Arteaga (7-2296 / arteagaa) [or, in Ana's absence, Maria Bello (7-2474 / bellom)] in the Cataloging Dept. and tell her how many barcodes they plan to order. Ana will generate the file and email it back to Law so that they can send the file to the barcode vendor.
--OK per Jeffrey Bowen, 1-30-2007