2.53 SCHEDULING CLASSROOMS, TEACHING LABORATORIES, AND CONFERENCE ROOMS

Effective: January 19, 2000

PURPOSE

To state the policies and procedures governing the scheduling of classrooms, teaching laboratories and conference rooms.

AUTHORITY/SOURCE

Provost and Vice President for Academic Affairs

Council of Deans

POLICY

The University Registrar has the overall authority and responsibility for scheduling all courses within existing classrooms. All teaching laboratories and dedicated classrooms are assigned to specific academic units for scheduling, overall supervision, and responsibility for equipment. This does not imply exclusive scheduling control or implicit authority for renovation. Conference rooms assigned to specific administrative/academic units may be scheduled for courses starting at 5:00 PM by the Registrar if needed.

All changes (additions and/or cancellations) in classroom assignments should be routed through the Office of the Registrar.

PROCEDURE

The Office of Institutional Research allocates to the Deans classrooms to be scheduled during specific time blocks.   Deans are responsible for the submission of their initial schedule of classes for each semester by a specified deadline.  Specific physical requirements for a class should be indicated at the time course offerings are submitted.  All changes must be submitted in writing on the appropriate forms to the Registrar's Office.  Prior to the start of registration, the Registrar's Office will assign classrooms to all courses.

For high demand class times, each Academic Dean is given a limit on the number of courses that School/College can offer at peak meeting times. Each Academic Dean must submit a priority list of all the courses of the high demand meeting time so that the total requirement does not exceed their allocation of rooms. If an Academic Dean offers more courses during the high demand meeting times than their assigned limit, then some of the low priority courses may have to be rescheduled on alternate days or times.

The academic departments must submit to the Registrar's Office a list of all their courses with specific room assignments that will meet in their laboratories and/or dedicated classrooms. Also, all Academic Deans must submit to the Registrar's Office a list of all their courses that are being taught in Davie and the Broward Tower with specific room assignments. The Registrar's Office will input this information so that the student's course schedule will indicate where the courses meet. All course cancellations, changes and additions must be done with the appropriate form and must have the Academic Dean's signature. Academic units may not add a course to their schedule after the initial course submission, until they verify with the Registrar's Office that a classroom is available.

Page last updated: April 3, 2002