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12.60
ADMINISTRATION OF NONCREDIT EDUCATION
AND UNIVERSITY OUTREACH ACTIVITIES
Effective: March 4, 1997
PURPOSE
The purpose of this section is to summarize University policies related
to increasing access to and excellence in noncredit continuing education
offered under the auspices of and carrying the name of Florida International
University.
AUTHORITY/SOURCE:
Florida Administrative Code Section 6C-8.002.
Provost and Vice President for Academic Affairs
Vice President for University Outreach
SACS
POLICY
The Southern Association of Colleges and Schools (SACS) requires institutions
to provide a clearly identifiable organizational unit under the direction
of a designated administrative officer for the purpose of coordinating
noncredit educational activities. FAC, Section 6C-8.002 specifies that
"each institution is responsible to establish a University Outreach
Activity as part of the Auxiliary Budget Entity for the purpose of planning,
offering, and recovering all costs of noncredit Courses'' and, "File
with the Chancellor an annual report of all credit and noncredit activity".
PROCEDURE
Noncredit education includes any conference, seminar, professional development
program, meeting, workshop, class, training session, or other program
which identifies Florida International University or a constituent unit
of the University as the sponsor or co-sponsor, and, which primarily
serves participants other than faculty or admitted undergraduate or
graduate degree seeking students of the University. Non-credit courses
or programs sponsored by University Outreach are offered after consultation
with and written approval of the respective unit chairperson/director
and when necessary, approval of the respective dean.
A. Academic Units. Faculty
initiating noncredit instructional activities shall follow
established procedures within their academic units.
B. Sponsored Research
and Training. Faculty conducting instruction funded
through a grant or contract shall comply with Academic Affairs Policy,
Section 9,
C. The Division of University
Outreach shall collaborate with the cosponsoring
academic unit as appropriate and shall perform the following tasks:
1. Prepare and/or review
the program budget to determine that all applicable costs will be
recovered. The budget must address participant fees, faculty/adjunct
compensation,
overhead, marketing, and any other direct costs of the activity.
2. Establish the "break-even" enrollment or attendance to
continue the program, as applicable.
3. Identify the funding source(s) to begin the program.
4. Prepare and/or review all contracts with instructors or presenters.
Secure legal sign-off on
all contracts.
5. Collect fees for all programs.
6. Provide fiscal management, complying with all guidelines as specified
by the Division of
Business and Finance.
7. Process compensation and applicable reimbursement of expenses to
participating
instructors or presenters under contract with the University.
8. Register participants and record institutional and individual Continuing
Education Units
(CEUs) as appropriate in cooperation with the University Registrar.
9. Prepare reports for submission to the Southern Association of Colleges
and Schools
(SACS), the Chancellor of the State University System, and other agencies
as appropriate.
10. Complete an evaluation of each non-credit course or program.
D. Existing fiscal management
units which function within the Division of Academic Affairs and in
compliance with policies of the Division of Business and Finance shall
advise University Outreach when an activity is planned and provide the
following information, for recording and reporting procedures:
1. Title of program.
2. Name of sponsor.
3. Dates of program.
4. Resume of instructor(s) as appropriate.
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