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Instructions and Descriptions

The PDF files contained in the zip file are all vector files (which means that they will scale to any size without degradation). Here is a description of the files in each zip and the use for each pdf:

Black and White Versions

  • BW.pdf - master file, contains all sheets (can be used to make a selection)
  • BW_Box.pdf - single sheet, contains the box version
  • BE_NOBOX.pdf - single sheet, contains the no box version with no background
  • BW_REV.pdf - single sheet, contains the no box reverse version for dark backgrounds

Color Versions

  • SPOTC.pdf - master file, contains all sheets (can be used to make a selection)
  • SPOTC_BOX.pdf - single sheet, contains the box version
  • SPOTC_NOBOX.pdf - single sheet, contains the no box version with no background
  • SPOTC_REV.pdf - single sheet, contains the no box reverse version for dark backgrounds

Color Versions for use with uncoated printing (only for use by printers). Do not use these for extracting labels for office or local use.

  • SPOTU.pdf - master file, contains all sheets
  • SPOTU_BOX.pdf - single sheet, contains the box version
  • SPOTU_NOBOX.pdf - single sheet, contains the no box version with no background
  • SPOTU_REV.pdf - single sheet, contains the no box reverse version for dark backgrounds
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Centers & Institutes

Extracting the Logos

Instructions for using Photoshop to extract a label for use in office documents:

  1. Open the single sheet file that contains the one you want to use.
  2. Photoshop will allow you to determine the size of the sheet. For office docs i would suggest you double the size of that pops up, in case you want to make a cover sheet with a full size label. If you can only change the pixels/inch, make it 300. You can always make the image smaller later but at this point there is no degradation for changing to a larger size.
  3. When the sheet opens there will be a few images on the page. Use the rectangle select tool to select the one you want (no need to get the exact edge, just make sure it is inside the box) then use CTRL C to copy it or just go to the top menu and selected edit/copy.
  4. Now select File/New and Photoshop will create a new image with the exact dimensions of the label you selected (it's magic). Hit ok
  5. Paste your image in (using ctrl v or edit/paste from the top menu). At this point you have exactly what you need to create any file you need of the label. Double check that there is only one layer and the background should be transparent (or checkered in Photoshop).
  6. File/Save for web - If all you need is a flat JPG, go ahead and save, your done. (check the drop down in the top left to make sure it is on jpg and adjust the setting to your liking.
  7. If you want a file that contains a transparent background, select png-24 instead of jpg. This will make a .png file that can be used in all office software (the white parts will be transparent)
  8. Rinse and repeat for any label you need.

Guidelines

Labels are to be used for internal communications and external vertical market communications.  Examples of vertical market media are industry specific journals, career publications for a particular profession, and other communications that are tailored to or match the unit’s specific area of expertise.   Only the labels which include the full name of the university may be used in external communications.

These labels should not replace the use of FIU’s institutional logo for communications targeted at the general population, such as national or regional publications.  It is important that the university promote its primary mark on these mass market communications.

The labels are not to be used on stationery, business cards or email signatures. The institutional logo is still the main signature for all communications from FIU.  This promotes a unified front for our graphic identity and will aid in our brand recognition and awareness

Administrative units should consult the division and department usage guide which provides instructions for using the institution’s logo for labeling materials or publications.   If you have any questions or feel that your unit has an external presence requiring the use of a label, please contact us.