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Page Updated: May 13, 2002 Contents:
6.20 LIBRARY
MATERIALS SELECTION Effective: February 9, 1998 PURPOSE AUTHORITY/SOURCE
POLICY The University Libraries are intended to be working collections of varied resources. The Libraries avoid unnecessary duplication of materials. The selection of library resources is shared by library staff, faculty, and students, with the Assistant Director for Collection Management in the role of coordinator. Actual allocation of monies for continuing obligations and academic departments are made annually by the Director of University Libraries, with the advice of the Assistant Directors, library department heads, and the Faculty Senate Library Committee. Once allocations for the various funding categories have been set, the Assistant Director for Collection Management has the responsibility for spending the funds accordingly. The selection of library
materials is governed by the Library Collection Policy Statements
which are written guides relating the building of library collections
to specific University instructional and research needs. These policies
are prepared, maintained, and revised by the Assistant Director for
Collection Management in consultation with faculty. Forms used include :
6.21 POLICY
ON ELECTRONIC LIBRARY RESOURCES AND RESOURCE ACCESS Effective: February 9, 1998 PURPOSE
AUTHORITY/SOURCE
POLICY 2. Other considerations that apply to electronic resources vary. They often include, but are not limited to, the following: A. Cost, including licensing
fee. 3. The definition of library materials extends to information resources available on the internet; also, to other materials available by remote access where there is some connection to the library -- link to library home page, etc. Access Policies 1. The library objective for electronic resources is to provide access to multiple information resources from a single work station. The location of the resources should be transparent to the user to the extent possible. 2. Work stations dedicated to a single database may be provided to ensure essential and continuous access to specific information resources or resource categories. One example: LUIS. 3. Access from work stations throughout the University Community and beyond should be considered a routine library service and provided to the extent that financial and technological resources permit. 4. Access to electronic library services will normally be free of charge to the user. However, the Libraries reserve the right to subcontract or recover costs through fees if this is necessary to provide the service. It is recognized that free access to Federal and Florida information is statutorially required. 5. Partnerships will be formed to enhance access to electronic information whenever this is desirable and cost beneficial. 6. For a given information source, highest priority will generally be given to access from within the libraries; secondarily, from other locations on FIU campuses; and third, from locations remote from campuses. It is recognized that special resources and situations may provide reason for exception to this. 7. User license agreements imposed by some electronic resource Vendors may limit access for some databases to current FIU Students, faculty, and staff. Hardware 1. The libraries will normally pay the incremental cost of obtaining equipment that exceeds current operational requirements as a hedge against further technical progress. The purpose of this is to ensure the ability to make available new and more flexible information resources without having to re-equip. 2. Normally, equipment will be purchased that has good locally-available maintenance support. This will be an important consideration in brand selection. 3. Rather than establish hardware standards, for each acquisition the requirements will be weighed against the state of the art and incremental functionality available for purchase. 4. Normally, the cost of printing out searches will be borne by the user. For those unable to bear the cost of extensive printing out, the ability to download to disc free of charge will be provided as PC's become the normal mode of database access. Intellectual Freedom
PROCEDURE Forms used include: Effective: February 9, 1998 PURPOSE AUTHORITY/SOURCE
1) accept or reject gifts
with or without restricting conditions; The Libraries shall follow the recommendations of the Association of College and Research Libraries division of the American Library Association relative to the appraisal of gifts of resources: 1) To protect the donor
and the University as interested parties, the Libraries will not establish
values of gifts of resources for donors. If the donor desires an appraisal,
it is his or her responsibility to estimate values or employ the services
of an independent consultant. The Libraries will limit assistance in
this matter to referral to such sources as auction records, dealers'
catalogs, and names of professional booksellers who might be consulted.
PROCEDURE Funds accepted shall be deposited into the Library's account in the FIU Foundation, with appropriate documentation. Such funds shall be expended in accordance with the terms of the gifts. Regarding donations of books and other library resources: 1) The Libraries will accept all gifts of books and other library materials, provided that there are no conditions attached to the donation. A form relinquishing ownership of the material will be signed by the donor. Offers to donate non-library materials will be referred to the University Foundation. 2) The Gifts Section of the Acquisitions Department handles all the library materials received as donations. 3) Bookplates will be affixed to gift books only in special cases such as in honor of or in memory of an individual. Arrangements may be made for bookplates denoting special donations or endowments. Books that are to be sent to Special Collections shall not be plated or marked in any way. 4) Letters of acknowledgement will be originated in either library and signed by the North Campus Associate Director or the University Park Head of Acquisitions. Letters for gifts of unique quality will be prepared and signed by the Director of Libraries. The Libraries are not able to prepare lists of materials donated but will verify lists prepared by the donor. Forms used include :
PURPOSE AUTHORITY/SOURCE
POLICY FIU students, alumni and emeritus faculty; students, faculty, and staff of the SUS; and authorized members of the general public are permitted to check out library materials for a three week period. FIU graduate students may borrow items for six weeks. FIU faculty and staff are permitted to borrow library materials for a three month period. Courtesy borrowing privileges may be extended to visiting faculty with the approval of appropriate department chairperson and library staff. Adjunct faculty have borrowing privileges for the period of their employment with the University. Privileges will be extended with presentation of a valid University ID card, or the form "Request for Library Privileges, North Campus and University Park Libraries, Adjunct Faculty." This form, which must be signed by the Department Chairperson, is available in academic departments or at the Library Circulation Desk. Adjunct faculty can borrow library materials for three months. Borrowers who wish to renew library materials must return them to the library to be renewed. FIU Faculty and staff may renew materials by returning only the overdue notice with the following exception: materials with a due date that falls within the Spring Semester must be physically returned to the library for renewal. Periodicals, reference
books, and some AV materials normally are not permitted to circulate
outside the confines of the library. PROCEDURE Alumni of FIU must present proof of graduation to receive a borrower's card. A member of the general public who wishes to become a Library Associate will be issued a borrower's card and provided with a set of instructions outlining the rights and privileges of membership. Detailed access policies
and procedures are found in the following: Forms used include:
Effective: Febraury 9, 1998 PURPOSE AUTHORITY/SOURCE
POLICY Interlibrary loan services are available to FIU faculty, staff and currently enrolled students. Most materials available for circulation in the lending libraries are also available for interlibrary loan. However, there are some materials which may be difficult to borrow. These include: reference books, rare books and manuscripts, audiovisual resources, and music scores. Inexpensive items which may be easily purchased and materials for which there is likely to be a recurring demand are usually not available for borrowing. Many libraries do not assess fees for the loan of materials. Also, most libraries do not lend periodicals but send photocopies of the articles requested for which there may be a charge. Depending upon the circumstances, these charges may be passed along to the borrower. The time involved in receiving materials is dependent upon the availability of the material, the location of the lending library, the accuracy of the citation and the method of shipment. Materials should be ordered as soon as the need is realized so that sufficient time is available for processing and shipping. Lending libraries sometimes place restrictions on the use of materials (e.g., short-term loan, no renewal, in library use only, etc.). Failure to follow the restrictions may jeopardize the FIU Libraries' borrowing relationship with other libraries. Interlibrary Loan reserves the right to deny interlibrary loan service to patrons who fail to abide by the restrictions. Materials owned by FIU Libraries are normally not requested from another library. PROCEDURE Read and sign the notice
on the form concerning copyright restrictions. Requests may not be submitted
by telephone.
6.60 LIBRARY RESERVE MATERIALS
Effective:
February 9, 1998 AUTHORITY/SOURCE
POLICY The Libraries will provide books for reserve from the existing collection or by purchase, and will accept personal materials from faculty. The Libraries do not accept responsibility for the loss or damage to personal materials placed on reserve. Textbooks are not generally purchased for reserve use. Materials usually not accepted for reserve are: complete issues of periodicals, special collection and archival materials, non-print media, and materials bearing the ownership marking of another library. It is the responsibility of the person placing reproductions of copyrighted materials on reserve to secure copyright permission when appropriate. PROCEDURE Materials which are brought to the Reserve Desk with the reserve request list are usually available within two to three working days. For materials which are in the general collection, but not readily available, allow at least two weeks for locating and processing. Allow at least six weeks for materials which must be purchased and processed. At the end of each semester, a follow-up notice will be sent to the faculty member in order to update the status of the reserved material. To place a reproduction of copyrighted materials on reserve, the faculty member must supply the photocopied materials, a signed Copyright Certification, and a Copyright Permission Form if required. The Faculty Guide to Library Reserve Collection Policies provides more detailed procedures for placing materials on reserve. Forms used include:
Effective: February 9, 1998 PURPOSE AUTHORITY/SOURCE
POLICY Audiovisual materials are an established means of transmitting, receiving and using information, and are considered simply a different format useful in the library's information dissemination role. The FIU Libraries are committed to providing access to all types of information regardless of format. It is the policy of the AV Section to conform and adhere to existing U.S. Copyright laws and to maintain the highest possible ethical standards in the use of copyrighted materials for instructional purposes. PROCEDURE Circulation - Individuals with a current library card may borrow circulating materials from the collection. The loan period and quantity varies with type of material and patron category. In-library Use - Some materials in the collection are designated for in-library use only. These materials may also be scheduled for classroom use, but do not circulate to individuals. Intercampus Loan - The collections of the Audiovisual Sections on both campuses are treated as one. Differences are dependent on programs unique to each campus. An intercampus shuttle transfers AV materials on a daily basis for in-library use, classroom, or personal checkout. Classroom Use - Classroom showings are arranged through the AV section of the campus where the class is being held, regardless of which campus holds the material. Reserve AV - Faculty may place materials on reserve for student use within the library. A form declaring compliance with the U.S. Copyright Law must be signed when personal materials are placed on reserve. Computer Center - The microcomputer center accepts reservations up to one week in advance. Reservations are accepted on a first-come, first-served basis. Detailed procedures for the above services are available in the Audio-Visual Library. Forms used include:
6.80 LIBRARY INSTRUCTION LABORATORIES
Effective: February 9, 1998 PURPOSE AUTHORITY/SOURCE
POLICY Faculty should schedule training sessions for their classes with the team of Library Instruction Librarians. Due to limited lab space, scheduling the Library Instruction Laboratories for alternative uses should be coordinated with the Director of Libraries. In order to provide an
environment conducive to research and instruction, unsupervised minors
under sixteen years of age will not be admitted to the Library instruction
laboratories. Exceptions will be made for minors who are currently enrolled
as FIU students.
Effective: February 9, 1998 PURPOSE 9 AUTHORITY/SOURCE
POLICY Special Collections will house those items in the Library's collection which are unique or rare, books of value because of early imprint date, irreplaceable items, books of aesthetic importance with fine printing, illustrations, fine portfolios or loose plates, or fine binding, and selected unique example of books best described as collectible. Other works which may not be rare or particularly unique may be designated as Special Collections if they are of a fragile or unusual physical format, difficult to handle in the general collection, have subject matter or illustrations which may make them subject to theft or mutilation, have such a high monetary value as to warrant closed stack protection, or have a format that precludes housing elsewhere. PROCEDURE Gifts - Gifts to special collections are always welcome and are to be encouraged. These may originate from a variety of sources - the Administrative Offices of the University, the Alumni Office, faculty, friends, groups, businesses, alumni, students, etc. - but they must be appropriate to the University and be unencumbered gifts. Individual and small gifts - book(s), manuscript(s), etc - can be accepted informally as long as they are appropriate to the University's needs. All gifts of significance will be acknowledged by the Director of Libraries. Larger, important gift collections must be reviewed by the Director of Libraries, the Special Collections Librarian, the Collections Development Librarian and by those faculty and administrators who would be appropriately involved in a particular collection's acquisition. It is not mandatory for all these individuals to participate in the receipt by the University of each large gift. Appropriate individuals will be contacted on an ad hoc basis. This will be determined by the Director of Libraries and the Special Collections Librarian when such a situation arises. Factors affecting acceptance of gifts include: suitability, size, stipulations of the gift, research potential, exhibition value, and publicity value. The relationship of the donor to the University is also an important factor when considering the acceptance of the gifts. Purchases - Unless otherwise determined, books valued at over $500 per volume will be sent to the Special Collections Librarian for review. This amount will be reviewed on an annual basis. Also, when staff, librarians, faculty or other campus units recommend the purchase of items that exist in a format which makes the items appropriate for Special Collections these too should be reviewed by the Special Collections Librarian. Circulation - Special Collections is unique and unlike any other in its circulation policy from the other collections in FIU Libraries. Special collections are housed in closed stacks for protection. Items must be requested by the patron. The staff reserves the right to limit the number of items given to the patron and to determine if the material is suitable for duplication. In order to protect the collection, all patrons are restricted to a reading room and are allowed only a notebook, pencil, and lap top computer when using documents.
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Page last updated: May 13, 2002 |
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