6.30 LIBRARY GIFTS

Effective: February 9, 1998

PURPOSE
To provide guidelines concerning the acceptance of gifts of resources or funds to the University Libraries through the FIU Foundation.

AUTHORITY/SOURCE
FIU Foundation
Vice President, University Development
Provost and Vice President for Academic Affairs

POLICY
The Libraries encourage, solicit, and administer gifts of resources and funds from a variety of private sources, reserving the right to :

1) accept or reject gifts with or without restricting conditions;
2) discard unwanted portions of a gift pursuant to state regulations; and
3) resources offered with restricting conditions will be accepted only at the discretion of the Director of Libraries.  All gifts become the property of Florida International University Foundation, Inc.

The Libraries shall follow the recommendations of the Association of College and Research Libraries division of the American Library Association relative to the appraisal of gifts of resources:

1) To protect the donor and the University as interested parties, the Libraries will not establish values of gifts of resources for donors. If the donor desires an appraisal, it is his or her responsibility to estimate values or employ the services of an independent consultant. The Libraries will limit assistance in this matter to referral to such sources as auction records, dealers' catalogs, and names of professional booksellers who might be consulted.
2) The acceptance of a gift which has been appraised by the donor or by a disinterested party does not in any way imply endorsement of the appraisal by the Libraries or the FIU Foundation.

PROCEDURE
Regarding donations of funds:

Funds accepted shall be deposited into the Library's account in the FIU Foundation, with appropriate documentation. Such funds shall be expended in accordance with the terms of the gifts.

Regarding donations of books and other library resources:

1) The Libraries will accept all gifts of books and other library materials, provided that there are no conditions attached to the donation. A form relinquishing ownership of the material will be signed by the donor. Offers to donate non-library materials will be referred to the University Foundation.

2) The Gifts Section of the Acquisitions Department handles all the library materials received as donations.

3) Bookplates will be affixed to gift books only in special cases such as in honor of or in memory of an individual. Arrangements may be made for bookplates denoting special donations or endowments. Books that are to be sent to Special Collections shall not be plated or marked in any way.

4) Letters of acknowledgement will be originated in either library and signed by the North Campus Associate Director or the University Park Head of Acquisitions. Letters for gifts of unique quality will be prepared and signed by the Director of Libraries. The Libraries are not able to prepare lists of materials donated but will verify lists prepared by the donor.

Forms used include :
Donation of Library Resources Form

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