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6.21 POLICY ON ELECTRONIC LIBRARY RESOURCES AND RESOURCE ACCESS

Effective: February 9, 1998

PURPOSE
To define the policies and procedures that govern the selection of and access to electronic resources.

AUTHORITY/SOURCE
Provost and Vice President for Academic Affairs
Florida Board of Education
American Library Association Collection Development Guidelines

POLICY
1. The content criteria that the FIU Libraries bring to the acquisition of electronic resources are the same as those used in the selection of print items. However, it is recognized that the format of electronic library resources affects access more significantly than is the case with print media and therefore is more likely to affect the acquisitons decision.

2. Other considerations that apply to electronic resources vary. They often include, but are not limited to, the following:

A. Cost, including licensing fee.
B. Number of simultaneous users supported.
C. Reliability of access.
D. Level of skill required of the user.
E. Equipment that is available.
F. Long term utility in view of technological developments.
G. Ability to serve users in multiple locations.
I. Control over continued availability.
J. Searching capability and user friendliness of software.
K. Availability of documentation and technical support, where applicable.

3. The definition of library materials extends to information resources available on the internet; also, to other materials available by remote access where there is some connection to the library -- link to library home page, etc.

Access Policies

1. The library objective for electronic resources is to provide access to multiple information resources from a single work station. The location of the resources should be transparent to the user to the extent possible.

2. Work stations dedicated to a single database may be provided to ensure essential and continuous access to specific information resources or resource categories. One example: LUIS.

3. Access from work stations throughout the University Community and beyond should be considered a routine library service and provided to the extent that financial and technological resources permit.

4. Access to electronic library services will normally be free of charge to the user. However, the Libraries reserve the right to subcontract or recover costs through fees if this is necessary to provide the service. It is recognized that free access to Federal and Florida information is statutorially required.

5. Partnerships will be formed to enhance access to electronic information whenever this is desirable and cost beneficial.

6. For a given information source, highest priority will generally be given to access from within the libraries; secondarily, from other locations on FIU campuses; and third, from locations remote from campuses. It is recognized that special resources and situations may provide reason for exception to this.

7. User license agreements imposed by some electronic resource Vendors may limit access for some databases to current FIU Students, faculty, and staff.

Hardware

1. The libraries will normally pay the incremental cost of obtaining equipment that exceeds current operational requirements as a hedge against further technical progress. The purpose of this is to ensure the ability to make available new and more flexible information resources without having to re-equip.

2. Normally, equipment will be purchased that has good locally-available maintenance support. This will be an important consideration in brand selection.

3. Rather than establish hardware standards, for each acquisition the requirements will be weighed against the state of the art and incremental functionality available for purchase.

4. Normally, the cost of printing out searches will be borne by the user. For those unable to bear the cost of extensive printing out, the ability to download to disc free of charge will be provided as PC's become the normal mode of database access.

Intellectual Freedom
The Library Bill of Rights, supplemented by appropriate, interpretations officially adopted by ALA, applies without reservation to access to and acquisition of electronic library resources in the FIU Libraries.

PROCEDURE
Faculty requests are sent to the Library Fund Representative in each unit, who coordinates faculty order requests. Then, they are submitted to the Assistant Director for Collection Management through inter-office or electronic mail.
 
Forms used include:
Library request form (paper or electronic)
Serials request

     
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For information or comments contact:
Kenneth Johnson
Assistant Vice President, Academic Affairs
PC 529 · Phone (305) 348-2168 · Fax (305) 348-2566

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